Policy

BOE CC General Data Protection Information

Privacy Statement
Your privacy is important to us, we only use the information you provide about yourself when using the Colts website to answer your enquiry or to assist us improve our service to you. We do not share this information with any third party. The personal information you provide either online or by membership registration, is used internally only, to provide effective administration processes for the BOECC Colts Section, age group managers and match/team selection and management.
We use return e-mail addresses to answer the e-mail we receive. Such addresses are not used for any other purpose and are not shared with any third party.
If you have any queries regarding this privacy statement, please contact the Colts Cricket Chairman or Secretary.

BOE CC Anti-bullying policy for cricket (ECB Kidscape Policy)

Statement of Intent
We are committed to providing a caring, friendly and safe environment for all our Junior Players so that they can train and play in a relaxed and secure atmosphere. Bullying of any kind is unacceptable at our club. If bullying does occur, all children should be able to tell and know that incidents will be dealt with promptly and effectively. We are a TELLING club. This means that anyone who knows that bullying is happening is expected to tell the staff and officials.

What is bullying?
Bullying is the use of aggression with the intention of hurting another person. Bullying results in pain and distress to the victim.
Bullying can be:

Emotional being unfriendly, excluding, tormenting (eg: hiding kit, threatening gestures)
Physical: pushing, kicking, hitting, punching or any use of violence
Racist: racial taunts, graffiti, gestures
Sexual: unwanted physical contact or sexually abusive comments
Homophobic: because of , or focusing on the issue of sexuality
Verbal: name-calling, sarcasm, spreading rumours, teasing
Cyber: All areas of internet, such as email and internet chat room misuse. Mobile threats by text messaging and calls. Misuse of associated technology, i.e camera and video facilities.

Why is it important to respond to bullying?
Bullying hurts. No one deserves to be a victim of bullying. Everybody has the right to be treated with respect. Children who are bullying need to learn different ways of behaving.

Cricket Clubs have a responsibility to respond promptly and effectively to issues of bullying.

Objectives of this policy

All officials, coaching and non-coaching staff, children and parents should have an understanding of what bullying is.
All Children and parents should know what club policy is on bullying and what they should do if bullying arises.
All officials, coaching and non-coaching staff should know what the club’s policy is on bullying, and follow it when bullying is reported.
As a club we take bullying seriously. Children and parents should be assured that they will be supported when bullying is reported.
Bullying will not be tolerated.

Signs and Symptoms
A Child may indicate by signs or behaviour that he or she is being bullied. Adults should be aware of these possible signs and that they should investigate if a child

Says they are being bullied
Changes their usual routine
Is unwilling to go to the club
Becomes withdrawn anxious, or lacking in confidence
Comes home with clothes torn or belongings damaged
Has possessions which are damaged or “go missing”
Asks for money or starts stealing money (to pay bully)
Has unexplained cuts or bruises
Is frightened to say that’s wrong
Gives improbable excuses for any of the above

In more extreme cases, the child:

Starts stammering
Cries themselves to sleep at night or has nightmares
Becomes aggressive, disruptive or unreasonable
Is bullying other children or siblings
Stops eating
Attempts or threatens suicide or runs away

These signs and behaviours could indicate other problems, but bullying should be considered a possibility and should be investigated.

Procedures

Report bullying incidents to the Club Welfare Officer
In cases of serious bullying, the incidents will be reported to the ECB Child Protection Team for advice via the County Welfare Officer, and notify the Chairman of the Bank of England Sports Club
Parents should be informed and will be asked to come into a meeting to discuss the problem
If necessary and appropriate, police will be consulted
The bullying behaviour or threats of bullying must be investigated and the bullying stopped quickly
An attempt will be made to help the bully (bullies) change their behaviour

In cases of adults reported to be bullying cricketers under 18, the ECB must always be informed and will advise on action to be taken.

Prevention:
We will use the KIDSCAPE methods for helping children to prevent bullying. As and when appropriate, these may include:

Writing a set of club rules
Signing a behaviour contract
Having discussions about bullying and why it matters

BOE CC Club Changing Room Policy

Club Changing Room Policy
All parents must be aware that there are circumstances under which players under the age of 16 years may find themselves changing clothes in the presence of persons over 18 years. The club requests that if any parent is not comfortable with this arrangement then it is their responsibility to ensure the following:

Young players who do not wish to change or shower with adults are under no obligation to do so and are advised to change and shower at home
Parental consent must be given if young players are to share changing facilities with adults
It is the responsibility of the parent concerned to ensure that their child does not enter changing facilities at any time if consent is not given
All photography, which includes the use of mobile phones, is prohibited in the changing rooms for both home and away games

BOE CC Club Changing Room Policy

Young players who do not wish to change or shower with adults are under no obligation to do so and are advised to change and shower at home
Parental consent must be given if young players are to share changing facilities with adults
It is the responsibility of the parent concerned to ensure that their child does not enter changing facilities at any time if consent is not given
All photography, which includes the use of mobile phones, is prohibited in the changing rooms for both home and away games

BOE CC Code of Conduct for Coaches

Bank of England Cricket Club is committed to ensuring the safety of children within the club during organised cricket and practice sessions. Our coaches adopt the following principles as stated by Sports Coach UK:

Coaches must respect and champion the rights of every individual to participate in cricket.

Coaches must develop a relationship with players and members based on openness, honesty, mutual trust and respect.

Coaches must demonstrate proper personal behaviour and conduct at all times.

To maximize benefits and minimise the risks to cricketers, coaches must attain a high level of competencies through qualifications and a commitment to on-going training that ensures safe and correct practice.

Coaches must ensure that the activities they direct or advocate are appropriate for the age, maturity, experience and ability of players.

Coaches must not exert undue influence to obtain personal benefit or reward

Coaches should, at the outset, clarify with the players (and where appropriate, the parents/carers) exactly what is expected of them and also what they are entitled to expect from their coach.

Coaches must always promote the positive aspects of the sport (e.g Fair Play) and never condone violations of the Laws of the Game, behaviour contrary to the spirit of the Laws of the Game or relevant rules and regulations or the use of prohibited substances or techniques.

Coaches must consistently display high standards of behaviour and appearance.

Coaches must not use or tolerate inappropriate language or behaviour.

BOE CC Constitution

1. Name
The name of the Club is Bank of England Cricket Club, hereafter to be referred to as "the club", and the club shall be affiliated to the England and Wales Cricket Board through the Surrey Cricket Board. The cricket club is a section of the Bank of England Sports Club, and must adhere to the rules and policies of the Bank of England Sports Club.

2. Aims and Objectives

To offer coaching and competitive opportunities in cricket
To ensure a duty of care to all members of the Cricket Club
To ensure that all members, playing and non-playing, abide by the ECB Code of Conduct which incorporates the Spirit of Cricket and by the Laws of Cricket.

To ensure a duty of care to all members of the club by adopting and implementing the ECB ‘Safe Hands – Cricket’s Policy for Safeguarding Children’ and any future versions of the Policy.
To ensure a duty of care to all members of the club by adopting and implementing the ECB Cricket Equity Policy and any future versions of the Policy.
To provide for the development of all cricket players regardless of age or ability

3. Membership
The categories of those eligible for membership are defined in The Bank of England Sports Club’s Rules. The Bank of England Cricket Club will specifically seek to increase overall levels of membership, by recruitment amongst current and new Bank of England staff.
Members of the Bank of England Sports Club and the Bank of England Sports Centre are eligible to join the Cricket Club.
Summary of Bank of England Sports Club membership categories (for full details please see Bank of England Sports Club rules)

Bank of England Staff & Pensioners and their immediate Family ( spouse/partner and children up to 21 ( or until completion of full time education )
Associate membership

Ex staff having left the Bank’s employment on a deferred pension / having been employed for a minimum of 2 years.
Children of members who have ceased to be family members on reaching 21
Section Sponsored members ( Ref; Sports Club policy document)
Employees of related institutions approved by the General Committee of the Sports Club/ Bank.
Staff employed by an organisation approved by the Bank of England for this purpose.
Honorary members appointed by the General Committee.

Summary of Bank of England Sports Centre Commercial Membership Categories (open access). Further details of this membership can be found at www.bankofenglandsportscentre.co.uk :

Single
Couple
Family - covering all immediate family members
Single Junior Adult (age 18- 21)

4. Officers
The Officers of the club shall be as follows:
Executive Officers

Chair
Vice Chair
Secretary
Treasurer
Club Welfare Officer
Fixture Secretaries
Team captains
Colts Section Manager
Voted positions

Honorary Officers (if applicable)

President

5. Election of Officers
All Officers shall be elected at the Annual General Meeting of the club from, and by, the members of the club.
All Officers shall be elected for a period of one year, but shall be eligible for re-election to the same office or to another office the following year.

6. Management Committee
The affairs of the club shall be conducted by a Cricket Management Committee (the Committee) comprising the Executive Officers of the club and other members elected from, and by, the Cricket Club Members of the club. Only these members of the Committee shall be entitled to vote at Committee meetings.
The Committee will be convened by the Secretary and shall meet at agreed intervals and not less than four times per year.
The quorum required for business to be agreed at Committee meetings shall be (number to be set according to the number of Officers in post).
The duties of the Committee shall be:

To control the affairs of the club on behalf of the members.
To keep accurate accounts of the finances of the club through the Treasurer. These should be available for reasonable inspection by members and should be audited before every Annual General Meeting. The club shall maintain a bank current account and the following Officers shall be authorised to sign club cheques: Treasurer and Secretary (other Officers as appropriate).
To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chair shall be entitled to an additional casting vote.

The Committee shall, subject to the prior approval of the Bank of England Sports Club, have powers to appoint sub-committees as necessary and to co-opt advisers who may be non club members invited to advise on specialist subjects.

An elected Committee member ceases to be such if he or she ceases to be a member of the club, resigns by written notice, or is removed by the Committee for good cause after the member concerned has been given the chance of putting their case to the Committee. Appeal against removal may be made to the Appeals Committee. The Committee shall fairly decide time limits and formalities for these steps.

The Committee has the power to:

hire and provide grounds, equipment, coaching, training and playing facilities, clubhouse, transport, medical and related facilities
provide coaching, training, and related social and other facilities
take out any insurance for club, employees, contractors, players, guests and third parties
raise funds by appeals, subscriptions, loans and charges subject to the approval by the Sports Club
open bank accounts
buy, lease or licence property and sell, let or otherwise dispose of the same
make grants and provide other benefits
set aside funds for special purposes or as reserves
invest funds in any lawful manner
employ and engage staff and others and provide services
co-operate with or affiliate firstly to any bodies regulating or organising the sport of cricket and secondly any club or body involved with cricket and thirdly with government and related agencies
do all other things reasonably necessary to advance the aims and objectives of the club.

NONE of the above powers may be used other than to advance the aims and objectives in a manner consistent with the Rules and the general law.

7. General Meetings
The Annual General Meeting of the club shall be held not later than the end of (April each year. (14) clear days written notice of the Annual General Meeting shall be given to members by circulating an email to all cricket section members. Cricket Club Members must advise the Secretary in writing of any other business to be moved at the Annual General Meeting at least 14 days before a meeting. The Secretary shall circulate or give notice of the agenda for the meeting to members not less than (7) days before the meeting.

The business of the Annual General Meeting shall be to:

Confirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting
Receive the audited accounts for the year from the Treasurer
Receive the annual report of the Committee from the Chairman
Elect an auditor if necessary
Elect the Officers of the Club (i.e. President; Vice Presidents, Chair etc.)
Review club subscription rates and agree them for the forthcoming year
Transact such other business received in writing by the Secretary from members (21) days prior to the meeting and included on the agenda.

Nominations of candidates for election of Offices shall be made in writing to the Secretary at least 14 days in advance of the Annual General Meeting date. Nominations can only be made by Cricket Club Members and must be seconded by another Cricket Club Member.

Special General Meetings may be convened by the Committee or on receipt by the Secretary of a request in writing from not less than (4) Cricket Club Members. At least 21 days notice of the meeting shall be given.

At all General Meetings, the Chair will be taken by the Chair or, in their absence, by a deputy appointed by Cricket Club Members attending the meeting. Decisions made at a General Meeting shall be by a simple majority vote from those Cricket Club Members attending the meeting. In the event of equal votes, the Chair of the meeting shall be entitled to an additional casting vote.

A quorum for a General Meeting shall be 10 Cricket Club Members and any other categories of membership entitled to vote (as outlined by the membership section of this Constitution) and Officers of the Club including at least (2) from the Chair, Secretary and Treasurer.

Each Cricket Club Member of the Club shall be entitled to one vote at General Meetings.

8. Alterations to the Constitution

Any proposed alterations to the club Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a Cricket Club Member of the club and seconded by another Cricket Club Member. Such alterations shall be passed if supported by not less than two-thirds of those Full Voting Members present at the meeting, assuming that a quorum has been achieved.

9. Finance

All club monies shall be banked in an account in the name of the club.

The Treasurer shall be responsible for the finances of the club and for providing a report on the financial position as required by the Committee.

The Treasurer shall ensure that the club maintains adequate and appropriate insurance to cover the activities of the club.

The financial year will end on February 28th (29th during leap year).

The Treasurer will present an audited statement of annual accounts at the Annual General Meeting.

Any cheques drawn against club funds should hold the signatures of the Treasurer plus one authorized signatory.

10. Property and Funds

(i) The property and funds of the club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules and all surplus income or profits shall be reinvested in the club.

The club may also in connection with the sports purposes of the club:

(a) sell and supply related sports clothing and equipment

(b) employ members and remunerate them for providing goods and services, on fair terms set by the Committee without the person concerned being present

(c) pay for reasonable hospitality for visiting teams and guests

indemnify the Committee and members acting properly in the course of the running of the club against any liability incurred in the proper running of the club (but only to the extent of its assets).

11. Discipline and Appeals
The procedures for disciplinary cases and appeals are defined in The Bank of England Sports Club’s Rules.

12. Dissolution

If at any General Meeting of the club, a resolution be passed calling for the dissolution of the club, the Secretary shall immediately convene a Special General Meeting of the club to be held not less than one month thereafter to discuss and vote on the resolution.
If at that Special Meeting, the resolution is carried by at least two-thirds (three quarters) of the Full Voting Membership present at the meeting, the Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the club and discharge all debts and liabilities of the club.
The Committee will then be responsible for the orderly winding up of the club’s affairs.
After settling all liabilities of the club, the Committee shall dispose of the net assets remaining to the Bank of England’s Sports Club

13. Declaration
The Bank of England Cricket Club hereby adopts and accepts this Constitution as a current operating guide regulating the actions of all members.

BOE CC Incident / Accident Information

Stay calm but act swiftly and observe the situation. Is there danger of further injuries

Listen to what the injured person is saying.

Alert the Sports Centre reception to the injury / accident

Alert a qualified First Aider

In the event of an injury requiring specialist treatment, call the emergency services – 999.

The telephone number for NHS Direct is: 0845 46 47

Deal with the rest of the group and ensure that they are adequately supervised and safe.

Do not move someone with major injuries. Wait for the emergency medics.

Contact the injured person’s parent / carer / guardian.

In the event of requiring non-urgent police assistance the contact number for the local police station in Roehampton is 0208 788 1103. They are at 117 Danebury Avenue, London SW15 4DH

Complete an Incident / Accident Report Form.

Nearest hospitals:

Queen Mary’s Hospital (no A&E department) – Minor Injuries department (until 19:00)
Roehampton Lane, Roehampton, London SW15 5PL
Tel 0208 487 6000
Directions:

Turn Left into Bank Lane
Take first right into Priory Lane
Take first left into Clarence Lane
At traffic lights at end of road turn left on to Kingston lane (A306)
Take first right into Queen Mary’s Hospital

Kingston Hospital (has an A&E department)
Glasworthy Road, Kingston Upon Thames, Surrey KT2 7QB
Tel 0208 546 7711
Directions:

Turn Left into Bank Lane
Take first right into Roehampton Gate
At end of road turn right into Richmond Park
At Roundabout take first exit
At next roundabout take first exit
At next junction turn left to exit park through Kingston gate into Queens Road
At end of road turn left at traffic lights onto Kingston Hill
Take first right into Galsworthy Road. Hospital on right.

BOE CC Code of Conduct for Cricket Club Members and Guests

All Members and Guests of Bank of England Cricket Club will:

Respect the rights, dignity and worth of every person within the context of Cricket

Treat everyone equally and not discriminate on the grounds of age, gender, disability, race, ethnic origin, nationality, colour, parental or marital status, religious belief, class or social background, sexual preference or political belief

Not condone, or allow to go unchallenged, any form of discrimination if witnessed

Display high standards of behaviour

Promote the positive aspects of Cricket e.g. fair play

Encourage all participants to learn the Laws and rules and play within them, respecting the decisions of match officials

Actively discourage unfair play, rule violations and arguing with match officials

Recognise good performance not just match results

Place the well-being and safety of Young People above the development of performance

Ensure that activities are appropriate for the age, maturity, experience and ability of the individual

Respect Young People’s opinions when making decisions about their participation in Cricket

Not smoke, drink or use banned substances whilst actively working with Young People in the Club.

Not provide Young People with alcohol when they are under the care of the Club

Follow ECB guidelines set out in the “Safe Hands – Cricket’s Policy for Safeguarding Children’ and any other relevant guidelines issued

Report any concerns in relation to a Young Person, following reporting procedures laid down by the ECB

In addition, all Club Officers and Appointed Volunteers will:

Hold relevant qualifications and be covered by appropriate insurance
Always work in an open environment (i.e. avoid private or unobserved situations and encourage an open environment)

Inform Players and Parents of the requirements of Cricket

Know and understand the ECB’s ‘Safe Hands – Cricket’s Policy for Safeguarding Children’

Develop an appropriate working relationship with Young Players, based on mutual trust and respect

Ensure that physical contact is appropriate and necessary and is carried out within recommended guidelines with the Young Player’s full consent and approval
Not engage in any form of sexually related contact with a Young Player. This is strictly forbidden as is sexual innuendo, flirting or inappropriate gestures and terms. The ECB adopts the Home Office guidelines which recommend the principle – “People in positions of trust and authority do not have sexual relationships with 16-27 year olds in their care”

Attend appropriate training to keep up to date with their role and especially with respect to the Safeguarding of Young People

Members and Guests include all members and officers of the Cricket Club and all guests of those members and officers, as well as all individuals who watch / attend / participate / officiate in matches hosted by the club in whatever capacity

Code of Conduct for young people

The Bank of England Cricket Club is fully committed to safeguarding and promoting the well being of all its members.

Please remember that there are other members at the Sports Centre, both senior and junior, and you should respect them all and not do anything to annoy them or spoil their enjoyment of the club.

The Bank of England Cricket Club believes that it is important that members, coaches, administrators and parents/carers or guardians associated with the club should, at all times, show respect and understanding for the safety and welfare of others.

Members are encouraged to be open at all times and to share any concerns or complaints that they may have about any aspect of the cricket club with the coaches or the welfare officer.

As a member of Bank of England Cricket Club you are expected to abide by the following junior code of conduct:

All members must play within the rules and respect officials and their decisions.

All members must respect the rights, dignity and worth of all participants regardless of gender, ability, cultural background or religion.

Members should arrive on time for training and competitions or inform their coach or team manager if they are going to be late.

Members should arrive at training and matches with a positive and willing attitude.

Members must wear suitable kit for training and match sessions, as agreed with the coach/team manager. This should include:

1. Whites for matches.

2. Appropriate footwear (spikes if possible).

3. Appropriate clothing.

4. A drink (especially for training).

5. Members are encouraged to purchase their own abdominal guard and support.

Members must pay any fees for training or events promptly.

Junior members must wear the correct protective equipment in accordance with ECB regulations. A helmet must be worn when batting and standing up to the stumps, also an abdominal guard must be worn.

Junior members are not allowed to smoke on Sports Centre premises or whilst representing the cricket club at competitions.

Junior members are not allowed to consume alcohol or drugs of any kind on the Sports Centre premises or whilst representing the cricket club.

BOE CC Photography Policy

Permission for the use of photographs and recorded images

Bank of England Cricket Club (‘The Club’) recognises the need to ensure the welfare and safety of all Young People in Cricket. As part of this commitment we will not permit photographs, video images or other images including those from mobile phones of Young People to be taken or used without the consent of the Parent/Guardian and the Young Player. The Club will follow the guidance issued by the England and Wales Cricket Board (ECB) on the use of images of Young People which is available on http://www.ecb.co.uk. The Club will take steps to ensure that these images are used solely for the purpose they are intended, which is the promotion and celebration of the Club’s cricketing activities. If you become aware that these images are being used inappropriately you should inform the Club Welfare Officer immediately.

If photographs e.g. team or action shots, are submitted to the Press or published on the Club website individuals will not be identified. In circumstances where there is a need to identify an individual player in the Press parental permission will be sought beforehand.

Please note: the club understands that there are circumstances under which a parent would not wish their child to be photographed. Whilst the club will do all that it can to ensure the safety of children during games, it is the responsibility of the parent concerned to ensure that if necessary their child is not videoed or photographed.

The club is unable to supervise individual children during cricket activities or competitions.

BOEE Safeguarding Policy Statement

Bank of England Cricket Club (The Club) is committed to ensuring that all Children (*) participating in Cricket have a safe and positive experience.
( * The word “Children” should be taken to mean all persons under the age of 18.)

We will do this by :-

Recognising that all Children participating in cricket (regardless of age, gender, race, religion, sexual orientation, ability or disability) have a right to have fun and be protected from harm in a safe environment.

Ensuring that individuals working within cricket at or for our Club provide a safe, positive and fun cricketing experience for children.

Adopting and implementing the England & Wales Cricket Board (ECB) “Safe Hands-Cricket’s Policy for Safeguarding Children” and any future versions if the policy.

Appointing a Club Welfare Officer and ensuring that they attend all current and future training modules required by the ECB & the NSPCC, so that they have the necessary skills to be able to undertake their role effectively.

Ensuring that all people who work in cricket at or for our Club, (such as Staff, Officials, Volunteers, Team Managers, Coaches etc.) understand that the Safe Hands Policy applies to them according to their level of contact with children in Cricket.

Ensuring that all individuals working within cricket at or for the Club are recruited and appointed in accordance with ECB guidelines

Ensuring that all individuals working within cricket at or for the club are provided with support through education and training so that they are aware of and can adhere to good practice and code of conduct guidelines defined by both the ECB, and the Club.

Ensuring that the name & contact details for the Club Welfare Officer is available

as the first point of contact for parents, children & volunteers/staff within the Club,
as a local source of procedural advice for the Club, its committee & its members
as the main point of contact within the Club for the ECB County Welfare Officer and the ECB Child Protection Team and
as the main point of contact within the Club for relevant external agencies in connection with child welfare.

Ensuring that correct and comprehensive reporting procedures exist for raising and managing safeguarding and child protection concerns. Such procedures recognising the responsibility of the statutory agencies and in accordance with pre defined safeguarding and child protection procedures as defined by the ECB, Statutory agencies and Local Safeguarding Child Board LSCB guidelines and policies.

Providing everyone connected with the Club (including parents, children and volunteers) with the opportunity to voice any concerns which they have (about possible suspected child abuse, and/or about poor practice) to the County Welfare Officer.

Ensuring that all suspicions, concerns and allegations are taken seriously an dealt with swiftly and appropriately.

Ensuring that access to confidential information relating to child welfare matters is restricted to the County Welfare Officer and the appropriate external authorities as specified within the ECB Safeguarding and child protection procedures.

(The above policy has been developed from ‘ ECB” Safeguarding Policy Statement for cricket from the Club “Safe Hands” Crickets Policy for Safeguarding Children)

BOE Club Transport Policy

Transport to matches and practice sessions
Bank of England Cricket Club (“the Club”) policy is that parents or other responsible adults are responsible for transporting players to and from all matches and practice sessions. Therefore, the Club will not be registering Private Vehicles for the transportation of individuals in connection with any fixtures or practice sessions arranged by the Club.

Parents or other responsible adults are deemed to have given permission for their child to be driven by a coach, manager, parent or senior player to an away game unless otherwise stated.

The implementation of this policy is not intended to exclude any player from participation and parents or guardians should contact the Club Welfare Officer if they have any problems with the transportation of players to matches or practice sessions.

BOE Public Interest Disclosure (Whistle-Blowing) Policy and Procedure

Bank of England Cricket Club (The Club), is committed to developing a culture where it is safe and acceptable for all those involved in cricket to raise concerns about unacceptable practice and misconduct. You may be the first to recognise that something is wrong but you may not feel able to express your concerns out of a belief that this would be disloyal to colleagues or you may fear harassment, victimisation or disadvantage. These feelings, however natural, must never result in a child continuing to be unnecessarily at risk. Remember that it is often the most vulnerable children who are targeted. These children need someone like you to safeguard their welfare. Those involved in the sport must acknowledge their individual responsibilities to bring matters of concern to the attention of senior management and/or relevant agencies. Although this can be difficult it is particularly important where the welfare of children may be at risk. The Club assures all involved in cricket that they will be treated fairly and that all concerns will be properly considered. In cases where the suspicions prove to be unfounded, then no action will be taken against those who report their suspicions/ allegations provided they acted in good faith and without malicious intent. The Public Interest Disclosure Act 1998 protects whistleblowers from victimisation, discipline or dismissal where they raise genuine concerns of misconduct or malpractice.

Reasons for Whistle Blowing
Each individual has a responsibility for raising concerns about unacceptable practice or behaviour:

to prevent the problem worsening or widening
to protect or reduce risk to others
to prevent becoming implicated yourself

What stops people from Whistle Blowing?

Starting a chain of events which spirals
Disrupting the work or training
Fear of getting it wrong
Fear of repercussions or damaging careers
Fear of not being believed

What happens next?

You should be given information on the nature and progress of any enquiries
All concerns will be treated in confidence.
During the process of investigating the matter, every effort will be made to keep the identity of those raising the concern unknown, except to the minimum number of individuals practicable
Your Club Welfare Officer, County Welfare Officer and the ECB have a responsibility to protect you from harassment or victimisation
No action will be taken against you if the concern proves to be unfounded and was raised in good faith
Malicious allegations may be considered a disciplinary offence

Bank of England Cricket Club Safeguarding Whistle Blowing Procedures
Should suspicions be raised via a “tip off”, the person receiving the tip off should attempt to obtain the following information from the informant:

Name, address and telephone number
Names of individuals involved
The manner of the alleged incident/s or circumstances
Whether they will submit any evidence (if applicable)
How they became aware of the nature of the allegation

You should not attempt to deal with any allegation or suspicion yourself, rather inform the Club Welfare Officer or the County Welfare Officer or the ECB Child Protection Team. Specifically do not:

Inform the person about whom the concern was raised
Inform any other members, participants or employees
Commence your own investigation
Annotate or remove evidence
Delay in reporting the suspicion

Also do not assume
“all is well, otherwise it would have been spotted earlier”
“it doesn’t matter” or “no harm will arise”
“ignore it as it is not my responsibility”

Who do I tell?
The first person to whom you should report your suspicion or allegation is the Club Welfare Officer. If for any reason you cannot or do not wish to report to the Club Welfare Officer, you should refer to the County Welfare Officer, Heidi Langrish, whose telephone number is 07786399277. If you cannot, or do not wish to report the information to either of these, then please contact the ECB Child Protection Team at Lords Cricket Ground by email on crb@ecb.co.uk or by telephone on 020 7432 1200. Alternatively you can also contact Public Concern at Work on 020 7404 6609 or whistle@pcaw.co.uk

Feedback
The amount of feedback relating to the issue will vary depending on the nature and result of the investigations. However, where possible, those who have raised concerns will be kept informed of the progress and eventual conclusion of investigations.

BOE Club Rules

BANK OF ENGLAND SPORTS CLUB

Founded 1908

RULES

ISSUED 1998

updated 2001 updated 2003 updated 2004 updated 2011

RULE

I Name
II Rules
III Membership
IV Subscriptions
V Privileges
VI Management of the Club
VII General Meetings
VIII Banking Accounts
IX Report and Annual Statement of Accounts
X Complaints
XI Resignations
XII Loss of or Damage to Property

INDEX

RULES– WEF May 2011

RULES

I NAME OF THE CLUB
The Club shall be called ‘THE BANK OF ENGLAND SPORTS CLUB’.

II RULES

These Rules shall be binding upon all members of the Club. A copy of the Rules shall be made available to each new member who, upon payment of the appropriate subscription under Rule IV, shall be deemed to have accepted them and become members.

These Rules may be added to, altered or rescinded by a resolution of the Annual General Meeting, or of a Special General Meeting called for that purpose, and passed by two-thirds of the members present and voting. A written notice of any proposed addition to, alteration of or deletion from these Rules shall be sent in writing to the Honorary Secretary not later than three weeks before the date fixed for the Meeting, so that a copy of the proposed resolution may accompany the notice convening the Meeting.

In addition to these rules, members are subject to such regulations or other requirements as may be set by the Bank of England Sports Centre Management regarding the Clubhouse, the sports and recreation facilities and catering arrangements at the Sports Centre.

III MEMBERSHIP

A Categories and Eligibility

Eligibility for membership shall be as defined below:

Category 1 – BANK FULL

Any member in this category may elect to be a social member.

a) Any employee of the Bank of England in Greater London or at the Bank of England Printing Works whose remuneration is paid through the Bank’s payroll.
b) Any person retired and in receipt of a pension from the Bank, other than those covered by category 2.
c) The surviving spouse of an employee of the Bank of England or of a person in receipt of a pension from the Bank.
d) Any person having left the Bank in 1998 to join the Financial Services Authority subject to the following:

i) having had continuous membership of the Sports Club under category 5 whilst employed at the FSA ; and
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ii) having completed two years pensionable service at the Bank of England and in receipt of an FSA pension.

e) Vice Presidents
f) Any other employee or pensioner of the Bank of England or a Bank subsidiary as the General Committee may determine.

A member who quits the service of the Bank shall be allowed to retain membership of the Club until the expiry of the period for which the subscription has been paid, and shall he/she be paying the subscription by instalments he/she may on payment of the outstanding balance continue membership until the end of the year in question.

Category 2 - COUNTRY

Any employee of the Bank working at the Leeds Cash Centre or Agency based outside Greater London, or those who have retired from one of these sites or the former Registrars Department, or from a Branch, and who are in receipt of a Bank pension.

Category 3 –BANK FAMILY

a) The spouse of a member under category 1 or 2, and any of their children until the last day of February following his or her 21st birthday or following completion of full-time education, whichever is the later.
b) Any orphan of a member under categories 1 or 2 up to the last day of February following his or her 21st birthday or following completion of full-time education, whichever is the later.

Category 4 - ASSOCIATE GENERAL

a) PRIMARY
1. i) Any person who has ceased to be a family member as a consequence of the attainment
  of age 21 or completion of full-time education;
2. ii) Any person having left the service of the Bank or a Bank subsidiary on a deferred pension or any person having been employed by the Bank or a Bank subsidiary for at least two years.
3. iii) Any person having been a category 5 member for at least two years.
b) SECTION SPONSORED –

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i) Subject to the approval of the General Committee any person, subject to such limits as the General Committee may set on the numbers in this sub-category either in total or sponsored by particular sections on an annual basis.
ii) Subject to approval by the General Committee following a proposal from a previous sponsoring section but without the requirement of continuing sponsorship thereafter, any person who has completed 10 years as a section sponsored member who is deemed by the sponsoring section to have retired from regular team sport.

c) RELATED INSTITUTIONS
i) Any person employed by an institution having a definite official relationship with the Bank, subject to the approval of the General Committee, which may specify that the membership shall be subject to annual review.

d) GENERAL COMMITTEE SPONSORED
i) Any person who for particular reasons the General Committee may from time to time approve, subject to annual review should the General Committee so specify.

Category 5- ASSOCIATE CORPORATE

Employees of any organisation which has been approved by the Bank [for this purpose] and the Sports Club General Committee, and whose remuneration is paid through that organisation’s payroll.

Category 6 –ASSOCIATE FAMILY

The spouse of a member under categories 4 and 5 and their children until the last day of February following the 21st birthday of each child.

HONORARY

The General Committee may elect persons (and their respective families) under any category to be Honorary Members, who shall not be required to pay a subscription.

B Commencement of Membership

New members shall become members upon payment of the appropriate subscription and any part thereof, and will thereupon be deemed to have agreed to be bound by these Rules a copy of which will be furnished to each new member.

Honorary members shall become members on approval of their application by the General Committee.

Persons may not be admitted to membership, or be admitted as candidates for membership to any of the privileges of membership, without an interval of at least two days between application for membership and their admission, nor may persons becoming members without prior nomination or application be

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admitted to the privileges of membership without an interval of at least two days between their becoming members and their admission

C Membership Cards

Membership cards are to be carried whenever visiting the Sports Centre and must be produced on demand. A charge determined by the General Committee may be made for the replacement of a membership card, except in cases where the loss is subject to a police report

Application should be made to the Honorary Secretary for a membership card when a child who is a member under categories 3 or 6 reaches age 10.

D Expulsion

The Honorary Secretary may suspend from membership any member whose conduct, whether on the Sports Centre premises or elsewhere, is considered to be detrimental to the character or interests of the Club or its reputation or is injurious to the welfare of its members.

Within 28 days of such suspension the Honorary Secretary shall bring the matter before the Management Group for the purpose of considering further action. It shall be in the sole power of the General Committee to terminate the membership of any person, or to reinstate any suspended member. The decision of the General Committee shall be final.

The resignation of a member under this Rule or the termination of membership of any persons shall render the person ineligible for future membership except with the consent of the General Committee.

IV SUBSCRIPTIONS
The rates of subscription for membership shall be determined by the General Committee and shall be

available, on request, from the Honorary Secretary.

V PRIVILEGES
Members shall be entitled to use all the facilities available at the Sports Club, play games listed under

Rule VIc and become members of any Section of sport, except that:-
a) Membership under category 3, 4, and 6 shall be subject to the following conditions:

i) members may participate in any event or competition at the discretion of the Committee of the Section concerned, but subject to such guidelines on team composition as the General Committee may from time to time decide, and not in any event or competition which requires those participating to be Category 1 or 2 members

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ii) members may not hold any official position in the Club. They may hold official positions of Section Chairman, Secretary, Treasurer and General Committee representative with the approval of the General Committee;
iii) members may not vote at any Annual or Special General Meeting of the Club.

b) Members under category 5 have full membership privileges and may participate in any event or competition subject to any restrictions laid down by the General Committee. They may hold any official position of the Club with the exception of Club Chairman, Honorary Secretary or Honorary Treasurer.
c) A Social member shall be entitled to use such Club House facilities as the General Committee shall determine and to use such sports facilities as the General Committee may determine (including the swimming pool) only on payment of the appropriate usage fee.
d) Any family member relating to a member under category 1 who elects to be a Social member shall be deemed to be a Social member also.

VI MANAGEMENT OF THE CLUB
A Dissolution
The Club shall never be dissolved unless by the order of, or with the consent of, the President, in which case it shall be agreed to at two Special General Meetings by at least two-thirds of the members present and voting and in the event of such dissolution the property shall be distributed to the members or to another non-profit making body. Other than on such dissolution, all profits and surpluses will be used exclusively to maintain or improve the Club’s facilities in accordance with its status as a non-profit making organisation

B President and Vice President

The Governor of the Bank shall be the President of the Club. The Deputy Governors, Executive Directors, and such members of the Club, not exceeding eighteen in number, as may be elected on the nomination of the General Committee at a General Meeting, shall be Vice-Presidents. The President and all Vice Presidents and other members of the Bank Court of Directors are eligible to be made Honorary Members of the Club.

C General Committee

Subject to such control as may be exercised by the President, the general policy of the Club shall be determined by a General Committee consisting of an Honorary Chairman, Honorary Secretary, Honorary Assistant Secretary and an Honorary Treasurer each of whom shall be elected annually, and of up to eighteen other members, one of whom shall be appointed annually by each of the following Section of sport: Association Football; Athletics and Cross Country; Badminton; Cricket; Fives; Golfing Society; Hockey; Karate; Lawn Tennis; Netball; Rugby Football, Swimming.

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Six members of the General Committee will be elected by the members. Two shall retire by seniority each year but shall be eligible for re-election at the Annual General Meeting.

The General Committee (of whom seven shall form a quorum) shall be empowered to initiate policy statements for the purpose of giving effect to these Rules and to manage the affairs of the Club. They may also fill any vacancy that may occur in their number and the person so appointed shall hold Office until the end of the year in which he/she was appointed.

The General Committee shall report every year to the Club at the Annual General Meeting.

D Management Group

A Management Group shall be elected annually and will be responsible for discussing and formulating proposals for decision by the General Committee, and for review of section budgets. The Management Group shall consist of the Honorary Chairman the Honorary Secretary, the Honorary Assistant Secretary and the Honorary Treasurer, together with four other members who shall be elected from amongst the General Committee, A quorum shall be five, of whom two shall be elected members. The Management Group shall report to the General Committee and shall make the Minutes of their meetings available to the General Committee. Any member or members of the General Committee may at their request and with the agreement of the Chairman attend a Management Group meeting.

E Section Committees

A Section Committee shall manage the affairs of each Section of sport listed under C above. All members of a Section Committee shall be elected annually by members of that Section. Sections will be required to report annually to the General Committee on their current playing strength and financial position

VII GENERAL MEETINGS

The President, or a Vice-President, or failing him/her the senior member of the General Committee present shall preside at all General Meetings of the Club. At such meetings, except as provided in Rules II and VI a resolution may be carried by a simple majority of those present and voting.

A Annual General Meeting

A General Meeting of the Club shall be held each year, normally in April, of which 14 days notice shall be given in such manner as the General Committee may determine. The quorum necessary at this meeting shall be 30. This meeting shall be called the Annual General Meeting

The business to be transacted at the Annual General Meeting shall be to receive the Report of the General Committee and a Statement of Accounts to be presented by the Honorary Treasurer and to elect the Honorary Chairman, Honorary Secretary, Honorary Assistant Secretary, the Honorary Treasurer and members of the General Committee to take the place of those retiring. Such business shall be called the ordinary business.

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The names of those persons to be proposed for election at the Annual General Meeting as Honorary Chairman, Honorary Secretary, Honorary Assistant Secretary and Honorary Treasurer shall be submitted to the meeting by the General Committee.

Any two members of the Club may nominate a member to serve on the General Committee, having first received his/her assent. The name of the member so nominated shall be sent in writing to the Honorary Secretary not less than seven days before the Annual General Meeting. A list of those nominated shall be displayed on the Club Notice Board (and Club page on the Bank of England intranet site) six days prior to the Annual General Meeting, when, should the nominations exceed the vacancies, a ballot will be taken.

No business shall be transacted at the Annual General Meeting except the ordinary business and such business as may be specifically included in the Notice convening the Meeting

B Special General Meeting

On receiving a requisition signed by 25 members of the Club, stating the reason for calling such Meeting, the General Committee shall call, within 14 days, a Special General Meeting. The quorum necessary for such Meeting shall be 40 and only the business referred to in the requisition shall be discussed.

If at the expiration of 15 minutes the necessary numbers of members do not attend, the Meeting shall be dissolved.

On giving 14 days notice the General Committee may call a Special General Meeting specifying the business to be transacted. The discussion shall be confined to such business and amendments in connection therewith.

The quorum necessary at a Special General Meeting convened by the General Committee shall be 30.

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VIII BANKING ACCOUNTS

Bank accounts of the Sports Club shall be opened in the name of the Club for such purposes as the General Committee may require. All cheques shall be signed in such manner as the General Committee may determine

IX REPORT AND ANNUAL STATEMENT OF ACCOUNTS

The Accounts for the year shall be made up by the Honorary Treasurer to the last day of February in every year and shall be submitted by him/her to the General Committee. The Auditor shall be appointed by the General Committee on an annual basis. A statement of Accounts shall be issued by the General Committee to the President and Vice-Presidents and made available to each member of the Club together with a Report and Notice convening the Annual General Meeting

The Accounts will also be available to Bank staff via the Club intranet site.

X COMPLAINTS
Complaints regarding employees or domestic arrangements at the Sports Centre should be made

directly to the Site Manager..

Any complaints relating to the management of the Sports Club should be made to the Honorary Secretary.

XI RESIGNATIONS

Any member desiring to resign must give notice in writing to the Honorary Secretary on or before one month prior to a subscription due date in any year otherwise he/she shall be liable for the ensuing quarter’s subscription. Any Playing Member wishing to change the status of his/her membership to that of Social Member must give one months written notice, otherwise he/she shall be liable for a Playing Member’s subscription for the ensuing year or quarter.

XII LOSS OF OR DAMAGE TO PROPERTY

Neither the Bank nor the Bank of England Sports Club nor their servants nor their agents will be liable for the loss of or damage to any vehicle or its contents left in the Sports Club car parks or for the loss of or damage to property left on the Sports Club premises, however that loss or damage is caused and whether or not that loss or damage is caused by the negligence of the Bank or the Bank of England Sports Club or their servants or agents.

BOE CC ECB Clubmark - Vetting Checks Tracking Table

Mr Jeffrey Smeeton,Chairman  Sept 08
Mr Christopher Jeffrey, Secretary  Oct 08
Mr Peter Andrews, Chairman of GC  July 08
Mr Richard Down, Colts Treasurer  April 08
Mr Barry Brown, Colts Chairman  April 08
Mr Brian Milligan, Sunday Captain  May 08
Mr Sujit Kapadia  May 09
Mr Simon Eddolls, Committee Member  May 09

BOE Sports Club Health & Safety Policy and Procedures

SECTION ONE – GENERAL POLICY
General Policy Statement for Bank of England Sports Club
The Bank of England Sports Club (to be known as the Club) recognises the importance of playing sport safely and in a safe environment. The Club is committed to carrying out regular reviews of its H & S policy and procedures.

The Club is a body of members who are granted access in return for a facility fee by the Bank of England to its facilities at Roehampton (to be known as the Centre). As such the Club Committee and Club members have no responsibility for the upkeep of the site, nor do they have any direct responsibility for staff and contractors employed by the Bank of England working at the Centre. Therefore, the Club recognises and complies with the Bank of England’s Health & Safety Policy and works with the Centre management to ensure the safety of its member of staff and all of its members and visitors. (See appendix I)

The Club employs one member of staff as their Administration Manager who works at the Centre. The Club works with the Bank to ensure that all statutory obligations are met in respect of providing a safe working environment.

This policy and these procedures have been set and are owned by the Club. The policy has been acknowledged by the Centre Management/Bank who are responsible for Health and Safety at the Centre.

The Club publishes its Health & Safety (H & S) policy to members on its Website and changes are notified via newsletters. The Club Committee monitor and review this policy and the Administration Manager and/or Club members report safety defects and concerns to the Centre management promptly, with a view to supporting the Centre in maintenance of its safety standards at the site.

The Club’s Administration Manager Co-ordinates and oversees the implementation of the Club’s H &S policy and procedures. This person is responsible for:

Initiating a regular policy review
Overseeing and ensuring Sections complete and return the annual returns on compliance with Club policy and procedure (including training representatives as appropriate).
Reporting/ reviewing serious accidents involving Club members to Centre management and Club Committee and ensuring accidents/ incidents are notified correctly
Keeping up to date on Centre H & S matters and passing on relevant information to members.

Employee safety policy

Employee(s) of the Club are required to adhere to the H & S policy set out by the Bank of England and by the Centre management.
Employee(s) are required to affirm that this policy has been read and understood.

SECTION TWO - INFORMATION FOR MEMBERS

General Members’ Safety Policy

Members using the Centre facilities must adhere to the Centre facility usage regulations. This includes usage of the swimming pool, gym and studio and outside sports pitches and courts and is available from the Sports Centre reception
Members must adhere to Centre regulations when using Centre or Club Sports equipment. Centre regulations are available from Sports Centre reception.
Individual members are responsible for the safety and usage of any personal sports equipment.
Members should report safety defects and concerns to the Centre management and the Club Administration Manager.

Team Sport Safety policy – General

It is recognised that the playing of [team] sports contains some inherent risk of injuries. To address and mitigate these risks:-

It is the policy of the Club that all sections of the Club should, where possible, affiliate to the appropriate organising body for their sport and in doing so accept the rules/guidance of that governing body when participating in their sport.
It is the policy of the Club that Sports Sections should ensure that a first aid kit is available to players for training sessions and matches and should where appropriate adhere to the H & S recommendations of the sport lead body
The Club recommends to Sections that any coach organised by them has a relevant qualification and third party insurance cover. If no insurance cover is in place, sections should notify coaches that the Club does not provide any personal or third party insurance cover in this respect.
It is the policy of the Club that each section appoint a player(s)/member(s) as the Health & Safety representative(s) who should ensure the Club H& S policy is adhered to and will report any issues relating to the safe playing of their sport to the Club Administration Manager. (See appendix II for responsibilities and duties)

It should be noted that the Club does not provide any personal or third party insurance cover for any member (see appendix III).

Club Teams activities: Safety Procedures for matches held at the Centre and at “away” venues.

Club section members, when playing in matches for the Club (including touring teams), should always be satisfied that the facilities meet reasonable safety standards prior to starting their match.

Functions and Events Safety Procedures

Members attending any event held at the Centre must adhere to Centre regulations.
Health & Safety risk assessments for Club functions or events held at the Centre will be undertaken by the Centre management

*Copies of Centre usage regulations are available to Club members via the Intranet site and from the Centre management/ Centre Reception.

In addition they can be found on the Club notice board at the Centre.

SECTION THREE - ACCIDENT REPORTING PROCEDURES

Reporting accidents and incidents

The Club will follow the process for reporting accidents and incidents as set out in the Sport Centre Heath & Safety procedures which are as attached/ available from the Centre Reception:-

The Club will review and follow up major injuries in liaison with the Centre management.

An accident report form should only be completed for injuries occurring on the field of sport where trained medical assistance has been sought/required

It is noted that Sports injuries are classed as non-EHO notifiable and low priority.

In addition to the Centre reporting procedure the following action is required in the event of an accident occurring to a Club sport team member.

Accidents and major injuries occurring at the Centre during a Club fixture and/or training session should be reported initially to the Duty Receptionist.
For major injuries and accidents occurring at the Centre the reporting process is as described in the General accident reporting
Major injuries and accidents occurring at away fixtures should be reported to the Club Administration Manager as soon as possible and confirmed by email within 3 working days of the incident, giving as much detail as available.
The Club Administration Manager will note the accident and where appropriate, will investigate the causes of the accident. Details will be forwarded to the Management Group of the Club as soon as possible.
Minor injuries (cuts/bruises/ muscle strains & twists etc) occurring during a training session or match should be noted by the Section representative and reported to the Administration Manager on a monthly basis.

Accident report forms are available from: Centre Manager/Reception /Club Administration Manager/

Appendix I

BANK OF ENGLAND H&S POLICY

These are extracts from the Bank of England H & S information Booklet...

Our policy on health and safety is best seen as a partnership between the Bank, the staff and the unions:

• The Bank will provide competent and trained personnel to advise on safe systems and places of work.

Among their responsibilities will be the provision of training and information to enable us to carry out risk assessments and to implement improvements to the way we work.

• The Bank will keep us informed of all important health and safety developments that could affect us at work.

• You have responsibilities to work safely and do nothing that could affect the health and safety of yourselves and others. We do not expect you to be experts, but the guidelines in this booklet will provide a framework to enable you to carry out these responsibilities. Should you require advice or clarification it is important to ask for help before proceeding.

• The Bank will consult with the recognised trade unions as we value the benefits of a joint approach to health and safety.

Organisation

In order to manage health and safety effectively, senior Managers have been appointed to be responsible for

health and safety. They report to the Directors.

The Bank retains qualified safety support to provide advice on request to both staff and management on all

matters relating to health and safety. Health and safety responsibility resides firmly within the local business

areas but professional advice ensures competent assessment is undertaken on all issues relating to risk.

These staff keep abreast of current developments and provide expert advice to the Bank.

In order to consult with staff, the Bank has established a Central Health and Safety Committee that consists

of joint representation from unions, staff and management. The professional health and safety practitioners

act as ex-officio advisers to the meetings.

For information on names and positions of staff within the organisation who are involved with health and

safety, please refer to the H&S intranet site.

Centre policy

In addition to the Bank’s general policy on H & S at work The Centre have an obligation to provide a safe environment for all members and visitors using any of the Centre facilities, for sports and social events.

The Centre will provide pitches and courts in accordance with rules and regulations set by the governing bodies of the relevant sports.

APPENDIX II

BANK OF ENGLAND SPORTS CLUB TEAM SPORT SAFETY POLICY

Sections Guidelines

Each section to appoint one H & S representative who will be responsible for:

Reviewing and overseeing compliance by Section, with Club and Centre H & S policy
Overseeing medical fitness declarations
Ensuring accidents are reported promptly
Disseminating H & S information and updates to members
Ensuring section members affirm that they have read the Club H & S policy

Expectations for sections

Sections should when possible affiliate to the appropriate organising body for their sport and in doing so accept the rules of that governing body.
Where sections organise coach(es)/assistants they should recommend that the person(s) concerned have the relevant qualification appropriate for their position. Coaches/assistants without their own insurance cover should be reminded that the Club does not provide any insurance.
Sections should use qualified match officials where possible, in accordance with any appropriate league and affiliation rules. Any match official not affiliated to the appropriate sporting body should be advised that the Club does not provide any third party liability insurance.
Sections will inform their players of the standards of behaviour expected of Sports Club team members.
Sections will provide a first aid kit for each team, which should be taken to both home and away fixtures
Sections should advise members annually that the Club does not provide members with any personal or 3rd party liability insurance cover. Individual members should therefore satisfy themselves that any insurance offered as a result of affiliation to official bodies is adequate for that individual’s particular circumstance. Where sections or teams are not affiliated to official bodies members should be advised that they need to make their own insurance arrangements ( it is suggested sections cover the above issues as part of individual members annual H & S and fitness declaration covered below)
Sections should ensure that each season all players confirm that they are medically fit to take part in sport (i.e. no serious medical conditions which would make playing sport dangerous to their health). Where possible this will take the form of the following statement which will be included within Section Membership renewal papers

The Section Official responsible for H&S will be required to sign a confirmation sheet each year to confirm that the above information has been disseminated to section members and that each member has signed the fitness declaration and acknowledgment of Club’s Health & Safety policies and procedures.

Appendix III

ANNUAL SPORT & FITNESS RETURN

Form to be signed by members/ occasional players* taking part in sport for Bank teams.

Fitness declarations – The Club expects anyone playing sport for the Club to confirm that they are medically fit to take part in their chosen sports

Conduct of players - The Club expects all players behave in a safe manner when playing sport and that they abide by the rules and regulations of the lead body of their Sport and those followed by the Club
Insurance cover - Players should note the Club does not provide any personal or third party insurance cover for any member. Individual members should therefore satisfy themselves that any insurance offered as a result of affiliation to official bodies is adequate for that individual’s particular circumstance. Where sections or teams are not affiliated to official bodies members should be advised that they need to make their own insurance arrangements.

*For Members

I confirm that, to my knowledge, there is no medical reason which prevents me from taking part in ………………….. and that if this position should change in the next 12 months I will notify the Section Secretary.

*I Also note the above statements on Conduct of Players and Insurance and acknowledge that I have read and understand the terms of play and the Club’s H & S policy.

SIGNED
Date

APPENDIX IV
DOCUMENT REVIEW RECORD

APPENDIX V
CONTACT DETAILS
Club contacts
Honorary Secretary 07973 385844
Administration Manager 020 8876 8417/ 020 8876 4486
Centre contacts
Centre Reception 020 8876 8417
Centre Manager 020 8876 5299

Officers of the Sports Club
Chairman Peter Andrews, Greater London Agency HO2 X5001Peter.andrews@bankofengland.co.uk
Deputy Chairman Ms Gill Hammond, CCBS, HO7 X3085 Gill.hammond@bankofengland.co.uk
Secretary Judith Ross, Sports Club, Roehampton, 020 8876 4486, internal - 708 280, 07973 385844 (mob)
judith.ross@bankofengland.co.uk, judith.ross1@btopenworld.com
Treasurer Steve Williams, 40 Bradmore Way ,Coulsdon, Surrey, 017375 53417, swandjw@btinternet.com
Assistant SecretaryJohn Kendall, Notes Division HOG X4661, john.kendall@bankofengland.co.uk
Other members of the Sports Club committee are set out in Filesite document 9734397

BOE Sports Club Accident Report Form

Details of person involved in accident

Name… ……………………………………………

Address… ………………

………… ………………………

………………………………………………………

Details of person completing the report

Name…….……………………………………

Address….……………………………………………

…………………………………

………………………………………………………

Description of accident

Time / Date of accident ………………………………

Place accident occurred…

Details of how accident occurred…… ……………………………………………….

………… ……………………………………………………………………..................

…………………………………………………………………………………………..

………………………………………………………………………………………….

………………………………………………………………………………………….

Details of injury sustained…… …………………………………………………………

………………………………………………………………………………………….

Details of medical assistance (if required)………………………………………………………………………………………………

Details of follow up arrangements (When / by who)

( Official use ) Date Received……………. By who……………………….

England & Wales Cricket Board Disciplinary Model Rules

1. ECB CODE OF CONDUCT AND SPIRIT OF CRICKET

1.1 Code of Conduct

1.1.1 The ECB is committed to maintaining the highest standards of behaviour and conduct. This Code of Conduct incorporates the Spirit of Cricket, as set out below. It applies to all matches played under the auspices of the ECB and may be applied to cricket in general.

1.1.2 The captains are responsible at all times for ensuring that play is conducted within the Spirit of Cricket as well as within the Laws.

1.1.3 Players and team officials must at all times accept the umpire’s decision. Players must not show dissent at the umpire’s decision or react in a provocative or disapproving manner towards another player or a spectator.

1.1.4 Players and team officials shall not intimidate, assault or attempt to intimidate or assault an umpire, another player or a spectator.

1.1.5 Players and team officials shall not use crude and/or abusive language (known as “sledging”) nor make offensive gestures or hand signals nor deliberately distract an opponent.

1.1.6 Players and team officials shall not make racially abusive comments nor indulge in racially abusive actions against fellow players, officials, members and supporters. Clubs must operate an active open door membership policy whilst respecting player qualification regulations and welcome players/members irrespective of ethnic origin.

1.1.7 Players and team officials shall not use or in any way be concerned in the use or distribution of illegal drugs.

1.1.8 Clubs must take adequate steps to ensure the good behaviour of their members and supporters towards players and umpires.

1.2 Spirit of Cricket

Cricket is a game that owes much of its unique appeal to the fact that it should be played not only within its Laws, but also within the Spirit of the Game. Any action which is seen to abuse this spirit causes injury to the game itself. The major responsibility for ensuring the spirit of fair play rests with the captains.

1.2.1 There are two Laws which place the responsibility for the team’s conduct firmly on the captain.

Responsibility of Captains

The captains are responsible at all times for ensuring that play is conducted within the Spirit of the Game as well as within the Laws.

Player’s Conduct

In the event of any player failing to comply with the instructions of an umpire, criticising his decision by word or action, showing dissent, or generally behaving in a manner which might bring the game into disrepute, the umpire concerned shall in the first place report the matter to the other umpire and to the player’s captain, requesting the latter to take action.

1.2.2 Fair and Unfair Play

According to the Laws the umpires are the sole judges of fair and unfair play. The umpires may intervene at any time, and it is the responsibility of the captain to take action where required.

1.2.3 The umpires are authorised to intervene in cases of:

• Time wasting

• Damaging the pitch

• Dangerous or unfair bowling

• Tampering with the ball

• Any other action that they consider to be unfair.

1.2.4 The Spirit of the Game involves RESPECT for:

• Your opponents

• Your own captain and team

• The role of the umpires

• The game’s traditional values

1.2.5 It is against the Spirit of the Game:

• To dispute an umpire’s decision by word, action or gesture

• To direct abusive language towards an opponent or umpire

• To indulge in cheating or any sharp practice, for instance

a) appeal knowing the batsman is not out

b) advance towards an umpire in an aggressive manner when appealing

c) seek to distract an opponent either verbally or by harassment with persistent clapping or unnecessary noise under the guise of enthusiasm and motivation of one’s own side.

1.2.6 Violence

There is no place for any act of violence on the field of play.

1.2.7 Players

Captains and umpires together set the tone for the conduct of a cricket match. Every player is expected to make an important contribution to this.

1.3 Failure to comply with the provisions of this Paragraph 1 may lead to disciplinary action, irrespective of an alleged breach being related to a match not under the jurisdiction of the League.

DISCIPLINARY REGULATIONS FOR CRICKET LEAGUES

2. Aims and Jurisdiction

These regulations shall apply to any player who plays for any club at any level under the auspices of the ECB and are intended to provide assistance and uniformity to all Clubs and Leagues in dealing with any alleged breach of the ECB Code of Conduct and Spirit of Cricket (Paragraph 1).

It is intended that any breach of Paragraph 1 should in the first instance be dealt with by the player’s club who shall notify the Secretary of the League of the result of any action taken against its player.

3. Procedure

3.1 Any alleged breach of Paragraph 1 above shall be notified in writing (to be known as ‘a Complaint’) to the Secretary of the League.

3.2 Any complaint so initiated must be referred to the Chairman of the League or the Chairman of the League Disciplinary Committee.

3.3 Upon receipt of such complaint, and as soon as reasonably practicable, the Chairman of the League or of the League Disciplinary Committee shall consider the complaint and resolve either:

3.3.1 To take no action except to record the complaint and notify the club; or

3.3.2 To endorse the disciplinary action taken by the club; or

3.3.3 To refer the matter for a Disciplinary Hearing which shall be convened by the Chairman of the League or of the League Disciplinary Committee as soon as practicable.

4. Disciplinary Hearing

4.1 In any case which is referred for a Disciplinary Hearing, at least seven days’ notice in writing of the hearing and of the offence(s) alleged shall be given to the player, or in the case of a club, it’s Secretary.

4.2 The Chairman of the League or of the League Disciplinary Committee shall convene a hearing as soon as is practicable and in any event within 21 days of the decision to refer. Any adjournments may be granted at the discretion of the Chairman of the Disciplinary Hearing.

4.3 The player and club shall be entitled to attend the hearing, state their case (in the case of a club by its Secretary or other official), to be supported by a colleague and to call witnesses.

4.4 The Hearing shall be conducted by the Disciplinary Committee of the League which shall consist of not less than three persons, none of whom shall be connected with the player, the club or their opponents at the time of the alleged breach.

5. Penalties

5.1 If at the hearing the Disciplinary Committee finds the alleged offence proved it shall have the power to impose one or more of the following penalties, together with such order as to costs as it deems appropriate:

5.2 In the case of a player:

5.2.1 To require the player to submit appropriate letter(s) of apology within a specified time.

5.2.2. To record a reprimand and to give a warning as to future conduct.

5.2.3 To impose a fine.

5.2.4 To suspend the player for one or more matches, or for a stated period of time.

5.2.5 To deduct League points from the player’s team.

5.2.6 To expel the player from the League.

5.3 In the case of a club:

5.3.1 To require the club to submit appropriate letter(s) of apology within a specified time.

5.3.2 To record a reprimand and to give a warning as to future conduct.

5.3.3 To impose a fine.

5.3.4 To deduct League points from the club’s team(s)

5.3.5 To relegate to any lower division of the League.

5.3.6 To expel the club from any competition of the League.

5.3.7 To expel the club from the League.

5.4 The Disciplinary Committee shall have the power to suspend the operation of any part, or all, of the penalty it imposes for such period and subject to such terms and conditions it deems appropriate.

5.5 Decisions of the Disciplinary Committee (a finding that a complaint is proved or not proved or a decision on penalty) shall be by majority vote; where necessary the Panel Chairman shall have a casting vote.

6. Appeals Procedure

6.1 A player or club shall have the right of appeal to the Appeals Committee. Notice of Appeal setting out the grounds must be given in writing to the Secretary of the League within seven days of the decision of the Disciplinary Committee, together with a deposit of £5.

6.2 If Notice of Appeal is given the penalty shall not take effect pending the hearing of the Appeal, which shall take place as soon as is practicable.

6.3 The Appeal shall be by way of re-hearing before a different Committee. The composition of the Committee shall be at the discretion of the Chairman of the League or of the League Disciplinary Committee and shall consist of not less than three persons, none of whom shall be connected with the player, the Club or their opponents at the time of the alleged breach. The player or club shall have the same rights of attendance and representation, and to call witnesses as they had before the Disciplinary Committee.

6.4 The Appeals Committee may confirm, vary or reverse the decision of the Disciplinary Committee and it shall have the power to increase the penalty and award costs of the Appeal hearing. Decisions of the Appeal Panel shall be by majority vote; where necessary, the Chairman shall have a casting vote.

6.5 The decision of the Appeals Committee or, if no appeal, of the Disciplinary Committee, shall be final and binding

The Laws of Cricket. The Preamble - The Spirit of Cricket

Cricket is a game that owes much of its unique appeal to the fact that it should be played not only within its Laws but also within the Spirit of the Game. Any action which is seen to abuse this spirit causes injury to the game itself. The major responsibility for ensuring the spirit of fair play rests with the captains.

There are two Laws which place the responsibility for the team's conduct firmly on the captain.

Responsibility of captains

The captains are responsible at all times for ensuring that play is conducted within the Spirit of the Game as well as within the Laws.

Player's conduct

In the event of a player failing to comply with instructions by an umpire, or criticising by word or action the decisions of an umpire, or showing dissent, or generally behaving in a manner which might bring the game into disrepute, the umpire concerned shall in the first place report the matter to the other umpire and to the player's captain, and instruct the latter to take action.

2. Fair and unfair play

According to the Laws the umpires are the sole judges of fair and unfair play. The umpires may intervene at any time and it is the responsibility of the captain to take action where required.

3. The umpires are authorised to intervene in cases of:

Time wasting
Damaging the pitch
Dangerous or unfair bowling
Tampering with the ball
Any other action that they consider to be unfair

4. The Spirit of the Game involves RESPECT for:

Your opponents
Your own captain and team
The role of the umpires
The game's traditional values

5. It is against the Spirit of the Game:

To dispute an umpire's decision by word, action or gesture
To direct abusive language towards an opponent or umpire
To indulge in cheating or any sharp practice, for instance:

(a) to appeal knowing that the batsman is not out
(b) to advance towards an umpire in an aggressive manner when appealing
(c) to seek to distract an opponent either verbally or by harassment with persistent clapping or unnecessary noise under the guise of enthusiasm and motivation of one's own side

6. Violence
There is no place for any act of violence on the field of play.

7. Players
Captains and umpires together set the tone for the conduct of a cricket match. Every player is expected to make an important contribution to this

Cricket Club Welfare Officer Role Description

Role: To promote good practice and implement safeguarding practices in the club.

Approximate time commitment: To be discussed with the club

Useful skills: Experience of safeguarding and child protection either at work or other volunteering e.g. teacher, social worker, police officer, charity organiser, etc
Excellent communication skills, including the ability to advocate the benefits of safeguarding
Good administration skills and be able to collate and administrate paperwork and information received in a confidential manner
Empathy with children and vulnerable adults

Support / Training Received: The ECB requires Club Welfare Officers to attend the following training to support and equip them for the role:

A ‘Safeguarding and Protecting Children’ (SPC) Workshop every three years.
A ‘Time to Listen’ (TtL) workshop every 3 years – this is cricket specific.

Further details of these courses can be found at www.ecb.co.uk

Tasks

Promote and implement the clubs Safeguarding Children Policy
Act as a source of advice on current best practice and provide support to Club Management Committee and members of the Club on safeguarding issues and procedures.
To attend Club Management Committee meetings as a member of the club management committee by right of role and to ensure that safeguarding is a mandatory standing item on the committee agenda
To advise the Management committee in establishing which roles within the club require the post holder to undertake the ECB CRB Vetting process and ensuring that such CRB applications are completed
To maintain accurate records and to keep all documentation in a secure fashion
To ensure matters of possible child protection nature are reported / referred appropriately to the ECB and/or statutory authorities in a timely fashion, and in accordance with the ECB procedures

Benefits of volunteering:

To learn new and develop existing skills through hands on experience
Personal & professional development and/or training
The ability to explore different sorts of career or job opportunities in a voluntary capacity
A chance to get out, have fun and meet some new people – enjoying the traditional social life that cricket clubs generate. .

Experiencing new challenges ,

Supporting your local community – putting something back into your community, personal satisfaction knowing you have helped others.
A written/verbal reference
A brilliant CV booster (73% of employers would employ a candidate with volunteer experience over one without

If you would like further information or wish to apply for this opportunity please contact:

Contact details of volunteer coordinator